Association of Data Scientists (ADaSci) is the leading association for professionals in Data science & machine learning.
ADaSci promotes best practices and advances in data science, machine learning, and analytics to improve operational processes, decision-making and outcomes through an array of publications, conferences, competitions, networking communities, and professional development services.
While information is critical to our ability to provide high quality service to users, our most important asset is the trust that out members and visitors place in how we provide that service. Keeping personal information secure, and using it only as our visitors would want us to, is a top priority for all of us at ADASCI.
This page is used to inform members and visitors regarding our policies governing the collection, use, and disclosure of personal information anyone using our services.
Information collection and use
For a better experience while using our service, we may require you to provide us with certain personally identifiable information, including but not limited to your name, phone number, and postal address. The information that we collect will be used to contact or identify you.
ADASCI is committed to protecting the privacy of children, and therefore does not knowingly collect or maintain personally identifiable information on the web site or through its services from persons under 13 years of age, except in compliance with the Children’s Online Privacy Protection Act of 1998 (“COPPA”). By providing any personal information to ADASCI or otherwise using the service, all visitors and users, including without limitation individuals in the European Union, must acknowledge and hereby unambiguously consent to the transfer to, collection, and processing of such information in India. You may not use the service if you do not agree to such transfer to collection, and processing of your personal information in India.
What this policy covers
Your privacy is important to us, and so is being transparent about how we collect, use, and share information about you. This policy is intended to help you understand:
- What information we collect about you
- How we use information we collect
- How we share information we collect
- How we store and secure information we collect
- How we access and control your information
- How we transfer information we collect internationally
- Other important privacy information
This policy also explains your choices about how we use information about you. Your choices include how you can object to certain uses of information about you and how you can access and update certain information about you. If you do not agree with this policy, do not access or use our Services or interact with any other aspect of our business.
What information we collect about you
We collect information about you when you provide it to us, when you use our Services, and when other sources provide it to us, as further described below.
How we use information we collect
How we use the information we collect depends in part on which Services you use, how you use them, and any preferences you have communicated to us. Below are the specific purposes for which we use the information we collect about you.
To provide the Services and personalize your experience: We use information about you to provide the Services to you, including to process transactions with you, authenticate you when you log in (Single Sign-On), provide customer support, and operate and maintain the Services. For example, we use the name and details you provide in your account to identify you to other Service users. Our Services also include tailored features that personalize your experience, enhance your productivity, and improve your ability to collaborate effectively with others by automatically analyzing the activities of your interests to provide search results, activity feeds, notifications, connections, and recommendations that are most relevant for you and your team. For example, we may use your stated job title and activity to return search results we think are relevant to your job function. We also use information about you to connect you with other team members seeking your subject matter expertise. We may use your email domain to infer your affiliation with a particular organization or industry to personalize the content and experience you receive on our websites. Where you use multiple Services, we combine information about you and your activities to provide an integrated experience, such as to allow you to find information from one Service while searching from another or to present relevant product information as you travel across our websites.
For research and development: We are always looking for ways to make our Services smarter, faster, secure, integrated, and useful to you. We use collective learnings about how people use our Services and feedback provided directly to us to troubleshoot and to identify trends, usage, activity patterns, and areas for integration and improvement of the Services. We automatically analyze and aggregate frequently used search terms to improve the accuracy and relevance of suggested topics that auto-populate when you use the search feature. In some cases, we apply these learnings across our Services to improve and develop similar features or to better integrate the services you use. We also test and analyze certain new features with some users before rolling the feature out to all users.
To communicate with you about the Services: We use your contact information to send transactional communications via email and within the Services, including confirming your purchases, reminding you of subscription expirations, responding to your comments, questions, and requests, providing customer support, and sending you technical notices, updates, security alerts, our events with your interests, and administrative messages. We send you email notifications when you or others interact with you on the Services. We also provide tailored communications based on your activity and interactions with us. For example, certain actions you take in the Services may automatically trigger a feature or third-party app suggestion within the Services that would make that task easier. We also send you communications as you onboard to a particular Service to help you become more proficient in using that Service. These communications are part of the Services and in most cases you cannot opt out of them. If an opt out is available, you will find that option within the communication itself or in your account settings.
To market, promote, and drive engagement with the Services: We use your contact information and information about how you use the Services to send promotional communications that may be of specific interest to you, including by email and by displaying ADASCI event ads on our company websites and applications, as well as on platforms like Facebook and Google. These communications are aimed at driving engagement and maximizing what you get out of the Services, including information about new features, survey requests, newsletters, and events we think may be of interest to you. We also communicate with you about new journal offers, promotions, and contests. You can control whether you receive these communications as described below under “Opt-out of communications.”
Customer support: We use your information to resolve technical issues you encounter, to respond to your requests for assistance, to analyze crash information, and to repair and improve the Services.
For safety and security: We use information about you and your Service use to verify accounts and activity, to monitor suspicious or fraudulent activity, and to identify violations of Service policies.
To protect our legitimate business interests and legal rights: Where required by law or where we believe it is necessary to protect our legal rights, interests, and the interests of others, we use information about you in connection with legal claims, compliance, regulatory, and audit functions, and disclosures in connection with the acquisition, merger, or sale of a business.
With your consent: We use information about you where you have given us consent to do so for a specific purpose not listed above. For example, we may publish testimonials or featured customer stories to promote the Services, with your permission.
How we share information we collect
We make collaboration tools, and we want them to work well for you, such as providing Single Sign-On across ADASCI’ main website ADaSci.org. This requires sharing information through the Services and with certain data processors. We share information we collect about you in the ways discussed below, including in connection with possible business transfers, but we are not in the business of selling information about you to advertisers or other third parties.
Sharing with other Service users
When you use the Services, we share certain information about you with other Service users.
For collaboration: You can create content, which may contain information about you, and grant permission to others to see, share, edit, copy, and download that content based on settings you or your administrator (if applicable) select. Some of the collaboration features of the Services display some or all of your profile information to other Service users when you share or interact with specific content. For example, when you create or comment on a ADASCI Connect discussion thread, we display your profile picture and name next to your comments so that other users with access to the page or issue understand who made the comment. When you send a Stride message to another user, the recipient can view any information in your profile card. You can confirm whether certain Service properties are publicly visible from within the Services or by contacting the relevant administrator.
Managed accounts and administrators: If you register or access the Services using an email address with a domain that is owned by your employer or organization, and such organization wishes to establish an account or site, certain information about you including your name, profile picture, contact info, content and past use of your account may become accessible to that organization’s administrator, and other Service users sharing the same domain. If you are an administrator for a particular site or group of users within the Services, we may share your contact information with current or past Service users, for the purpose of facilitating Service-related requests.
Sharing with third parties
We share information with our data processors that help us operate, provide, improve, integrate, customize, support, and market our Services.
Service providers: We work with data processors to provide website and application development, hosting, maintenance, backup, storage, virtual infrastructure, payment processing, analysis, and other services for us, which may require them to access or use information about you. If a service provider needs to access information about you to perform services on our behalf, they do so under close instruction from us, including policies and procedures designed to protect your information.
ADASCI data processors: We work with data processors who provide journal sales, deliver contents, and implement customer solutions around the Services. We may share your information with these data processors in connection with the Services, such as to assist with billing and collections, to provide localized support, and to provide customizations. We may also share information with these processors where you have agreed to that sharing through Single Sign-On.
Social media widgets: The Services may include links that direct you to other websites or services whose privacy practices may differ from ours. Your use of and any information you submit to any of those third-party sites is governed by their privacy policies, not this one.
With your consent: We share information about you with ADASCI data processors only when you give us consent to do so.
Compliance with enforcement requests and applicable laws; enforcement of our rights: In exceptional circumstances, we may share information about you with a legal law enforcements entity if we believe that sharing is reasonably necessary to (a) comply with any applicable law, regulation, legal process, or governmental request, including to meet national security requirements, (b) enforce our agreements, policies, and terms of service, (c) protect the security or integrity of our products and services, (d) protect ADASCI, our customers, or the public from harm or illegal activities, or (e) respond to an emergency which we believe in good faith requires us to disclose information to assist in preventing the death or serious bodily injury of any person.
Sharing with affiliated companies
ADASCI communities: We share information we have about you with other INFOIRMS departments in order to operate and improve products and services and to offer other ADASCI services to you.
How we store and secure information we collect
Information storage and security
We use secure data hosting service providers in India to host the information we collect, and we use technical measures to secure your data regardless of the data hosting location.
While we implement safeguards designed to protect your information, no security system is impenetrable, and due to the inherent nature of the Internet, we cannot guarantee that data, during transmission through the Internet or while stored on our systems or otherwise in our care, is absolutely safe from intrusion by others.
INFOIRMS data processors comply with all security compliances and regulations. Information is stored in encrypted formats. All backup and restores are well protected from any external hackers. Our processors take the appropriate technical and organizational measures to adequately protect personal data against accidental or unlawful destruction, loss alteration, and unauthorized disclosure of or access. Measures include, but are not be limited to:
– Prevention of unauthorized persons from gaining access to personal data and processing systems (physical access control);
– Prevent of personal data processing systems from being used without authorization (logical access control);
– Ensuring that persons entitled to use a personal data processing systems gain access only to such personal data as they are entitled to accessing in accordance with their access rights, and that , in the course of processing or use and after storage, personal data cannot be read , copied modified, or deleted without authorization;
– Ensuring that personal data cannot be read, copied modified or deleted without authorization during electronic transmission, transport or storage on storage media, and the target entities for any transfer of personal data by means of data transmission facilities can be established and verified;
– Ensuring the establishment of an audit trail to document whether and by whom personal data have been entered into, modified in, or removed from personal data processing systems ; and;
– Ensuring that personal data is protected against accidental destructions or loss;
How long we keep information
How long we keep information we collect about you depends on the type of information, as described in further detail below. After such time, we will either delete or anonymize your information or, if this is not possible (for example, because the information has been stored in backup archives), then we will securely store your information and isolate it from any further use until deletion is possible.
Account information: We retain your account information for as long as your account is active and a reasonable period thereafter in case you decide to re-activate the Services. We also retain some of your information as necessary to comply with our legal obligations, to resolve disputes, to enforce our agreements, to support business operations, and to continue to develop and improve our Services. Where we retain information for Service improvement and development, we take steps to eliminate information that directly identifies you, and we only use the information to uncover collective insights about the use of our Services, not to specifically analyze personal characteristics about you.
Information you share on the Services: If your account is deactivated or disabled, some of your information and the content you have provided will remain in order to allow our team members or other processors to make full use of the Services. For example, we continue to display messages you sent to the users that received them and continue to display content you provided.
Managed accounts: If the Services are made available to you through an organization (e.g., your employer), we retain your information as long as required by the administrator of your account. For more information, see “Managed accounts and administrators” above.
Marketing information: If you have elected to receive marketing emails from us, we retain information about your marketing preferences for a reasonable period of time from the date you last expressed interest in our Services, such as when you last opened an email from us or ceased using your ADASCI account. We retain information derived from cookies and other tracking technologies for a reasonable period of time from the date such information was created.
How to access and control your information
You have certain choices available to you when it comes to your information. Below is a summary of those choices, how to exercise them, and any limitations.
Other important privacy information
Notice to end users
Many of our products are intended for use by organizations. Where the Services are made available to you through an organization (for example, your employer), that organization is the administrator of the Services and is responsible for the accounts and/or Service sites over which it has control. If this is the case, please direct your data privacy questions to your administrator, as your use of the Services is subject to that organization’s policies. We are not responsible for the privacy or security practices of an administrator’s organization, which may be different than this policy.
Administrators are able to:
- require you to reset your account password;
- restrict, suspend, or terminate your access to the Services;
- access information in and about your account; and
- access or retain information stored as part of your account.
In some cases, administrators can also:
- restrict, suspend, or terminate your account access;
- change the email address associated with your account;
- change your information, including profile information; and
- restrict your ability to edit, restrict, modify, or delete information.
Even if the Services are not currently administered to you by an organization, if you use an email address provided by an organization (such as your work email address) to access the Services, then the owner of the domain associated with your email address (for example. your employer) may assert administrative control over your account and use of the Services at a later date. You will be notified if this happens.
If you do not want an administrator to be able to assert control over your account or use of the Services, use your personal email address to register for or access the Services. If an administrator has not already asserted control over your account or access to the Services, you can update the email address associated with your account through your account settings in your profile. Once an administrator asserts control over your account or use of the Services, you will no longer be able to change the email address associated with your account without administrator approval.
Please contact your organization or refer to your administrator’s organizational policies for more information.